Evidence for organisations doing the work
You know your work changes things. Proving it shouldn't be this hard.
Capture evidence as you deliver. Watch your outcomes build. Hand over a report anyone can check, your board, a funder, a commissioner, or just yourself.
The problem
You already know how this goes
The report's due in two weeks. Attendance is in a notebook. Photos are on three phones. Someone started a spreadsheet in March and stopped.
Evidence scattered everywhere
Attendance in a notebook. Photos on three phones. Feedback forms in a drawer. A spreadsheet someone started in March and stopped.
Templates that miss the point
Whatever form lands on your desk, a grant report, a contract return, a board pack, the boxes were built for someone else's programme. There's no room for the thing that actually changed.
The work happens anyway
Nobody stops a session to fill in a form. The evidence is there, in what was served, who turned up, what someone said on the way out. It just never gets written down.
ImpactProof is built for that reality, not for a team with time to evaluate.
The difference
Built around your work, not someone else's template
Setup starts with your organisation. What you believe about how change happens. How you work with people. What you are trying to achieve, described the way you'd describe it to a colleague.
Outside frameworks map onto that. A grant form, a contract specification, a board template, each gets its own categories filled from your work, for that report. Your own picture stays intact underneath. Nothing is rebuilt from scratch when a new form arrives.
For a worked example of what that looks like in practice, read how MENd Together CIC is using ImpactProof with its peer support work.
What it does
Three things, done properly
Capture evidence as you deliver
Record what happened while it is still fresh, a session, a conversation, a photo, a note, a survey response. It lands in your organisation's record, not a notebook that gets lost.
See your outcomes build
Every record sits against an outcome you defined, the change itself rather than the count of sessions you ran. You can see what is well evidenced and what is thin, long before a deadline forces the question.
Produce a report you can hand over
Pull what you have collected into a report for whoever is asking, a board, a funder, a commissioner, your members, or your own team. Every number clicks through to the evidence behind it, which is most of what a funder is actually reading for.
The part most tools get wrong
Other tools give you a score on day one. We won't, because a number built on three records isn't evidence, it's flattery.
ImpactProof tells you when you don't have enough yet, and what would strengthen your case. Where the evidence is thin, the report says so, and names the outcomes that need more.
That is deliberate. A confident figure that falls apart under a trustee's questions costs you far more than an honest gap.
No manufactured scores. Just what the evidence actually shows.
Honest limits
What this doesn't do yet
Worth saying plainly, before you spend any time on it.
- It does not share anything with anyone outside your organisation. There are no external logins or portals. You produce a report and send it yourself.
- It cannot prove that your programme caused a change. No software can. That needs evaluation design. What it can do is show what you delivered, to how many people, what evidence you collected and when, and what changed alongside it.
- It is early. We are building it with a small group of charities, and there are parts that are still rough.